Duties of the Secretary :-The work and duties of the secretary changes with the size and nature of the company. Anyhow following are the important duties of the secretary :
1. Prepares agenda :-
He prepares the agenda of various meetings held be the directors and shareholders.
2. Calls meetings :-
He calls meetings of the shareholders and the directors according the rules.
3. Conducts correspondence :-
Secretary makes correspondence with the share holders and informs them about their related matters.
4. Keeps documents :-
He keeps with him the list of an important documents of a company and provides them, when these are demanded.
5. Attestation :-
Secretary also attests and signs all the documents which are to be submitted to the Govt. offices.
6. Holds statutory meetings :-
The secretary prepares a schedule of statutory meetings and makes arrangements for holding them.
7. Minutes of the meeting :-
He records the minutes of the meeting and reads the minutes of the previous meetings.
8. Examines the documents :-
He examines that all the documents are properly stamped and filed according the ordinance.
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